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PLANNING CORPORATE MEETINGS


Planning Meetings

When planning corporate meetings, why not use a Meetings Checklist to plan your corporate meetings. For Personal Assistants, organising meetings is like a constantly revolving door - it's easy to forget small details - and as you know, it's the little things that get you every time. Use the meeting planning checklist to decide key action dates. Then insert them in your calendar and set reminders to keep everything on track. Download the Meetings Checklist here.


Compiling an Agenda

Meeting agendas are necessary to structure meetings and provide a logical order to the discussion. When planning corporate meetings, it's important to prepare and despatch the agenda (and meeting papers) well before the meeting, to give participants time to prepare. At the end of the meeting, set a deadline for receipt of agenda items. See example of a Meeting Agenda.


Minute Taking Tips

Time spent preparing for minute taking is time well spent. Preparing a template with pre-prepared titles and sections will save time when notetaking. It also helps if you skim the meeting papers to get a sense of the issues to be discussed, so that you can ask questions before the meeting if you are unsure of anything. One of the main elements of planning corporate meetings is minute taking. The rules of minute taking are no longer set in stone but, for clarity, there are some points that should be observed. If you are unsure about what to write under each section of the minutes, check out the article on writing up minutes. It explains things like when to use the heading "Attended" as opposed to the heading "Present". Click here for more minute taking tips.


How to Plan Effective Meetings

Meetings can be a drain on resources, both in terms of time and money. Personal Assistants are in a position to optimize meetings by looking for ways to save time and money. Opting for videoconferencing, and using timed agendas are two possible ways to make meetings more effective. More on planning effective meetings.


Virtual Meetings

Virtual meetings are an excellent alternative to face to face meetings; they save time and reduce travel expenses. The versatility of a NetMeeting makes it a good alternative to conventional videoconferencing, with many added benefits like the use of an interactive whiteboard facility. More on Virtual NetMeetings


Boost Your Staff Meetings

If you are looking for ways to spice up your staff meetings, why not add some team building exercises. Alternatively, you could change the location of the meeting, or order in some great pastries. Make your staff meetings something to look forward to.

More on how to boost your staff meetings.

Get More Tips for Effective Meetings

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WE OFFER PERSONAL ASSISTANT eCOACHING & eMENTORING SERVICES

We offer PA coaching and mentoring services. There are many reasons why a PA would opt for PA mentoring. If you are new to the PA profession, or have been recently promoted to work for Directors, you will benefit from the guiding hand of a PA mentor. There's no such thing as too much information; every PA develops there own systems and approach to tasks, but two heads are better than one, so I'm happy to coach you and give you the benefit of my experience.

Your Coach and mentor will be Marguerita King, owner of this website and former Senior Personal Assistant. Marguerita has a BSc (Hons) in Psychology, A diploma in Personal Assistance, and is a Fellow of the Association of Personal Assistants (APA). Contact Us using our contact form or call us on +44 (0)7771 648521.


Mentor/coaching Fees:

2 Emails / wk UKP 35.00
1 Call & 1 Email / wk UKP 45.00
5 Calls & 4 Emails / mth UKP 180.00

Mentor/coaching Fees

Contact us to discuss other methods of payment



MEETINGS AIDS

The SmartBoard Interactive Whiteboard
A great helpmate for PA's. It allows you to organise, create, and save notes written on the whiteboard. This information can be directly uploaded into SMART Board software. The editable screen shots can be saved as PowerPoint, Word, Excel, or AutoCAD. More on Interactive Whiteboard.

A Digital Smartpen Really is a Minute Takers Dream
Use the Livescribe Pulse to digitally record your meetings and accurately play them back. Upload them to your PC and share them with anyone - you will never miss a word. More on Livescribe Pulse Digital Smartpen.

Effortless Recording With a Digital Voice Recorder
A digital voice recorder is ideal for recording meetings, conferences and the like. With no tapes to change and over 200 hours of recording time, this is a great product to have in your time-saving arsenal. More on Digital Recorders.

Read This Before Purchasing a PC Projector
Personal Assistants usually know a lot more about the office photocopier than the PC projector. Not all projectors are made equal and price is not necessarily a good indicator of the type of projector that is right for your business. More on PC Projectors.



Review www.personal-assistant-tips.com on alexa.com




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