Corporate EventPlanning IdeasCorporate Event Planning Checklist Most Personal Assistants and Virtual Assistants plan and organise small and major corporate events throughout the year, so it pays to have a comprehensive event planning checklist at your disposal. This event planning checklist lists over 50 tasks associated with planning corporate events. See list below or download corporate event planning checklist here
There are a number of things to consider when booking live bands for corporate events, such as the type of music and the appropriateness of the band. But on the more mundane side of things, you will need to consider things like space allocation for the band: is there sufficient space for the equipment, the sound engineer and a dance floor? More on booking bands>>
It's important to get the best possible motivational speaker for your corporate event, as your reputation depends on it, but don't be afraid to negotiate the best deal when booking speakers for corporate events. There are a number of ways you could save when event planning, particularly if you hire a motivational speaker that lives relatively local to the event. More on motivational speakers>>
The timing of your company event could be crucial to its success, so before you set a date for the event, there are a number of factors you should consider. If your corporate event is taking place on the same date as a big local event, your guests may have trouble getting taxis and limousines. And guests may arrive late due to traffic jams. You may also have trouble finding hotel rooms for
guests who opt for an overnight stay. More >>
It's easy to overlook important issues when booking caterers, catering equipment or catering supplies for corporate events because it's not immediately obvious that your ought to ask questions like: "Do you provide cutlery, crockery and linen as standard?" More on corporate catering questions>>
As venue finder for a corporate event, working to a tight budget and looking for an unconventional venue, there are a number of options you could consider for venue hire. Local councils often have stately homes on their books, which have been converted for functional use. More on venue finding>> Before booking a venue for a company event, there are a number of standard questions you should ask venue owners; questions that will highlight hidden charges and help you negotiate the best possible deal. More on venue finding questions >>
Are you thinking of becoming an Event Planner? Event planning is an integral part of the Personal Assistant role, so it's a relatively easy transition if you are a Personal Assistant considering a career in event management. This article outlines the main duties and attributes of an Event planner and describes what to look for in a good Event planning course. More >>
Go to Personal Assistants Blog Corporate Event Planning ChecklistThe following event planning guide is a list of the kind of tasks you need to consider when planning and managing a corporate event. Feel free to (download corporate event planning checklist here).Budget: Agree a preliminary budget. Venue: Inspect site; find out what other events will run concurrent with yours; check disability access; book venue. Themes/party finder: Make sure it is appropriate for the type of guests expected. Final count of guests: Be aware of any restrictions on the maximum/minimum number of people that can attend. Find out if speaker/entertainers need to be accommodated for dinner. Remember to take a copy of the guest list with you to the event. Caterers: Ask around for recommendations when choosing a caterer. Decide on the style of service - canapés and buffet for informal event, sit down meal for formal event. Menu: Depending on the type of event, when deciding the menu send options to guests and ask them to indicate their preference. Find out about special dietary requirements. Where possible taste the food before making a final decision. Speakers and entertainment: Stipulate that you require a performance preview. Drinks reception: Decide the timing, etc. of the drinks reception. Bar: Decide if the bar will be entirely free. Hotel: If the event is not being held in a hotel, book rooms at a hotel nearby for those requiring accommodation.
Parking: Find out how close the car park is to the venue. Room Setup: – finalise the room setup plan. Seating plan: You can pick names out of a hat or have formal place settings. You can match the place settings cards to the theme of the event or do something creative. Invitations: Party invites should be professional in appearance as they often set the tone for the event. Information pack: Distribute info packs 2 weeks before the event. The packs should include the event schedule or itinerary, timing of breaks/lunch/dinner, dress code, accommodation, hotel check-out time, directions for walking and driving, parking, train times, contact name/no. for enquiries and a name badge. Food serving: Decide where the food will be served. Waiter service: Decide if there will be waiter service at the drinks reception and at dinner. Contracts: Where possible, obtain a written contract for services. Contact nos. : Get an emergency number for the main contacts and put it in your mobile phone. Reconfirm: Everything a week before the event. Flowers: Book flowers and props as required. Function room chairs: You can transform the room by asking the caterers to provide and fit covers over the chairs. Audio visual equipment: Rent a/v equipment if it is not provided at the venue. Book an A/V technician for the duration of the event – make sure he does a sound check on the day. You may also want to book a roving mic. Photographer: Book photographer. Winery: Order wines. Temperature: Make sure the temperature at the venue will be adequate. Presentations: Make sure any presentation material has been uploaded onto a laptop and is ready to go. Lighting: Hire a lighting company - you can enhance the environment with roof wash lighting, uplighters, pin spots and tree lighting. Goody bags: Put together goody bags for guests, in keeping with the theme of the event. Clock room: Enquire about clock room facilities. Security: Decide if you need security, or someone to check invitations. Staffing: Make sure you have sufficient staff (concierge or otherwise) on duty to cover the needs of your guests. Evaluation: Give attendees an opportunity to evaluate the event. For Conferences and Seminars : - decide registration time and period. - order refreshments for registration period. - book refreshments for coffee breaks. - choose menu and book lunch. - book audio visual equipment. - book flipchart and stationery. - if applicable, decide time luggage will be loaded onto the coach. - despatch itinerary, papers, map, etc. to attendees. - reserve parking for the coach. - Information pack with itinerary, timing of breaks/lunch/dinner, dress code, accommodation, hotel check-out time, directions for walking and driving, parking, train times, contact name/no. for enquiries and a name badge. For Marquee events - you also need to book: - a marquee - furniture - linen hire - generators - electrical distribution - toilet block - heaters (if applicable)
Go to advice on Meetings Planning
Click here for banner ad rates and other advertising options
PAY IT FORWARD - Recommend this site - If you find this website useful and informative, email a link to your friends and colleagues. Link to This Website - if you have a website, why not link to this site as a resource for your visitors. Write an Alexa review - click below to write a review of this site.
=================================================================
From Corporate Events back to Home Page
|
|||||
