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Compiling a Meeting Agenda

Meeting Agendas are a necessary guide to direct the chairperson and meeting participants. Using a meeting agenda generally reduces the time spent at meetings, especially if it's a timed agenda.

Items for the agenda should be solicited from the chairperson and attendees well before the meeting and despatched with the minutes of previous meeting and other papers. Ideally a date for receipt of agenda items should have been set at the previous meeting.

The agenda should list the topics for discussion in a logical order; with important items nearer the top. Meeting papers should show the corresponding agenda item.

Put some time into planning the agenda, then compile a draft agenda and submit it to the Chairperson for approval. Then despatch the approved agenda along with meeting papers to the participants.

A corporate meeting agenda should be headed with the following information:

See sample agenda

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