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Compiling a Meeting Agenda

Meeting Agendas are a necessary guide to direct the chairperson and meeting participants. Using a meeting agenda generally reduces the time spent at meetings, especially if it's a timed agenda.

Items for the agenda should be solicited from the chairperson and attendees well before the meeting and despatched with the minutes of previous meeting and other papers. Ideally a date for receipt of agenda items should have been set at the previous meeting.

The agenda should list the topics for discussion in a logical order; with important items nearer the top. Meeting papers should show the corresponding agenda item.

Put some time into planning the agenda, then compile a draft agenda and submit it to the Chairperson for approval. Then despatch the approved agenda along with meeting papers to the participants.

A corporate meeting agenda should be headed with the following information:

See sample agenda


Personal Assistant, Executive Assistant, Executive Personal Assistant, secretarial,


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CONFERENCE PHONE: Polycom SoundStation VTX 1000 TwinPac

Have you ever wasted time on inefficient conference calls by continuously having to repeat yourself or shout into the phone to be heard? Well, Polycom has a revolutionary solution. The next generation of conference phones is here!


CONFERENCE PHONE: Polycom SoundStation IP 7000

The SoundStation IP 7000 is a breakthrough conference phone that delivers outstanding performance and a robust feature set for SIP-based VoIP platforms. It is the most advanced conference phone ever developed, and is ideal for executive offices, conference rooms, and board rooms.


PC PROJECTOR: SANYO 4000 ANSI XGA projector 8.7kg

The Sanyo PLC-XT21 is a powerful offering for the fixed installation market. A powerful brightness of 4,000 ANSI lumens and a 1000:1 contrast ratio combine to produce rich, vibrant images even on larger screen sizes.

See also How to Choose a PC Projector


PC PROJECTOR: PANASONIC 3200 ANSI XGA Wireless Projector 3.0kg

The PT-LB80 series stands for a new generation of small installation type business projectors which combine highest reliability and easy maintenance in a sophisticated design. Due to the capsulated cabinet construction and the internal micro cut filter dust is kept out from the optical parts of the projector - ensuring a long lifetime and highest brightness stability over time. The special design of the cabinet reduces the operation noise level to a minimum of 29dB. With the further improved DayLight View 4 function you will be able to present in brightest daylight.

See also How to Choose a PC Projector


DICTAPHONE: Philips Digital Pocket Memo 9370

The Digital Pocket Memo 9370 is always ready to take your dictation. Handy, powerful and efficient, you can easily control the latest recording technology with push buttons. With the exchangeable SD card, you have virtually unlimited recording capacity and the .dss file format produces excellent sound quality.


DICTAPHONE: Olympus DS 50

Record a full month of sound by remote control. In addition to capturing stereo sound from meetings, interviews and other critical information expected of professional digital recorders, you can control recording and stop functions with the included remote control. The super-high-quality sound is also great for dictation - it's the ideal professional audio device.




INTERACTIVE WHITEBOARD: Hitachi FX Duo Whiteboard 77 inch

Until now, your interactive whiteboard came with a choice: electronic pen-driven or stylus/finger-driven. Now you don’t have to choose. The versatile DuoBoard is the pen-driven interactive whiteboard that you can also operate with your finger. http://www.pcwb.co.uk/catalogue/item/V0014077


SCANNER: Epson Perfection 4490 Photo

The Perfection 4490 Photo offers the photo enthusiast a great value film and photo scanner. Digital ICE Technology automatically removes surface defects such as scratches, dust, dirt particles and fingerprints from film so you can easily restore damaged film and turn your photo library into a vibrant, digital image collection.

SCANNER: Canon CanoScan 8800F

Sleek and fast, this powerful scanner will impress you the very first time you push power. With high-luminance white LED lamps - it's ready to scan immediately, with no warm-up time needed. You'll quickly produce spectacular results, with max. color dpi resolution of 4800 x 9600. Seven easy buttons automate the scanning process, so it's simple to scan, copy and create e-mails and multi-page PDFs. Built-in FARE 3.0 retouching technology helps to enhance your final images. And to save time, you can batch-scan up to twelve 35mm frames or up to four slides - either positives or negatives.

VOiP PHONE: Siemens Gigaset C460 IP

With the Gigaset C460 IP, you don't even need a PC to start making Internet phone calls. If you like flexibility, then you'll love how easy it is to switch between Internet and fixed-line calls. Just press a button. It's that easy, especially thanks to plug-and-play convenience too.


VOiP PHONE: Siemens Gigaset S685

With an integrated answering machine and cutting-edge Bluetooth wireless technology, the Gigaset S685 offers you the very best in style and convenience. As soon as you hold the fashionable titanium handset in your hand, you'll realize the quality of this phone. The design alone makes it very attractive, but it's also full of technology to make your life easier. For example, keeping track of your messages while you're not at home, is a breeze with the remote playback function. With Bluetooth and Gigaset QuickSync software, you can also enjoy instant address book synchronization - so the vCard entries stored in your phone will always be up to date with your PC. You can even use a wireless headset to enjoy the freedom of handsfree talking.


VOIP HEADSET: Plantronics Audio DSP-400

Plantronics 400 DSP digitally-enhanced foldable stereo headset with full-range stereo sound. The foldable design allows for easy storage and transport. Listen to your CDs, DVDs, or MP3 files. Its noise-canceling microphone enhances speech accuracy. Plantronics PerSono Audio Control Center Software available via internet download. The PerSono Audio Control Center Software allows users to adjust microphone and audio characteristics like volume, bass and treble, launch their favorite voice or audio applications, as well as select audio presets like rock, jazz or classical, all from a central software interface.






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Go to More Tips for Effective Meetings

Go to Writing Minutes of Meetings

Go to Meetings Issues

Go to Meetings Checklist

Go to Events Planning

Go to Other Planning Checklists

Go to Virtual Assistant

Go to Olympus DS-50 Voice Recorder

Go to Livescribe Pulse Smartpen

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