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Personal Assistant Duties and Attributes

If you are considering a career as a corporate Personal Assistant, Senior Secretary or Administrative Assistant you will find the following outline of typical skills, goals, objectives and Personal Assistant duties useful. These are the attributes and traits hiring managers and employment agencies look for when filling PA positions, especially PA jobs that command a high salary.

The attributes of a good PA are:
personal assistant, office personnel, secretary, PA, black PA, business wear, - efficient,
- self-motivated,
- organised,
- a good communicator, and
- IT literate.

PAs manage and source resources and conduct research, so they need to be well informed, and internet savvy. They also need to keep up to date with the latest office gadgets and industry practices.

Personal Assistants are calm under pressure and capable of thinking on their feet. They typically support senior managers, executives and teams, and, of course, Celebrity Personal Assistants work with VIP's. PAs are increasingly required to work for more than one person. Consequently, the PA role has become a highly stressful one, particularly for Executive PAs, as PAs generally have their own workload and special projects to deal with.

PAs need to be capable of competently dealing with situations in the boss’s absence, and should be confident enough to commission work on their principal's behalf. Maintaining confidentiality is a fundamental requirement for any PA.

PAs need to keep abreast of organisational issues and have a good understanding of the organisation's aims and objectives. Above all, a PA's role is to support her principal in his efforts to reach his targets and deliver on his strategic goals.

PA Duties

Corporate Personal Assistant positions demand competence and skill at performing the following duties:

- reading, monitoring and responding to the principal's email,
- answering calls and handling queries,
- preparing correspondence on the principal's behalf,
- commissioning work on the principal's behalf,
- liaising with staff, clients, etc.,
- managing the principal's electronic diary,
- booking meetings,
- organising travel and preparing complex travel itineraries,
- attend meetings on your boss's behalf
- writing minutes,
- taking dictation,
- planning, organising and managing events,
- managing a budget,
- attending events/meetings as the principal's representative,
- conducting research on the internet,
- writing reports, executive summaries and newsletters,
- preparing presentations,
- preparing papers for meetings,
- managing and reviewing filing and office systems,
- updating websites,
- typing documents,
- sourcing and ordering stationery and office equipment,
- managing projects,
- managing an Assistant.

If you were drafting a Personal Assistant resume, you would find that the Executive PA role is similar to the Executive Assistant role so these titles are often used interchangeably. Generally, in addition to the above duties and attributes, the EA role also commands a good grasp of operations and business practices; a solid understanding of the company's goals and strategies, and good project management skills.



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SEE ALSO:

Go to Executive Assistant Duties

Go to How to Build a Good Relationship With Your Boss

Go to How to Deal With Difficult People

Go to Job Burnout

Go to Personal Assistant Coach/Mentor

Go to Performance Appraisals

Go to Time Management

Go to How to Get a Pay Rise

Go to How to Write a PA Resume

Go to Tips For Dealing With Job Loss

Go to How to Prepare For an In-tray Exercise

Go to The 40 Most Common Job Interview Questions

Go to Writing Minutes of Meetings


RECOMMENDED PUBLICATIONS

Be the Ultimate Assistant: A celebrity assistant's secrets to working with any high-powered employer by Bonnie Low Kramen

The Essential Handbook For Personal Assistants (Tools for becoming or hiring the ultimate Personal Assistant) by Craig S. Copeland

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